- OUTLOOK 2016 ARCHIVE VS DELETE HOW TO
- OUTLOOK 2016 ARCHIVE VS DELETE FOR MAC
- OUTLOOK 2016 ARCHIVE VS DELETE MAC OS X
- OUTLOOK 2016 ARCHIVE VS DELETE ARCHIVE
OUTLOOK 2016 ARCHIVE VS DELETE ARCHIVE
Move, Quick Steps and Rules can be used to move messages from your Inbox (or other folder) to the Archive folder. While there are some special Archive features, the main advantage of Archive is that all the usual Outlook features can be used to move messages. It’s just another folder that you can use to organize emails. There’s nothing special about the Outlook Archive folder. It’s counted as part of your mailbox storage quota.
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The folder is usually synced automatically with the main/cloud server and available on any connected device. Modern Archive keeps messages in the same mailbox and local Outlook PST/OST data file. Starting with Archive in Microsoft Outlook For POP/IMAP accounts you can create an Archive folder and use it the same way. On Exchange Server, /Office 365 hosted mailboxes, Archive is a default folder much like Inbox and Sent Items. Advice for one doesn’t apply to the other. Even Microsoft, at times, uses the term ‘Archive’ when they are talking about ‘AutoArchive’.ĭespite the similar names and intentions of the two features, Archive and AutoArchive are quite different. Plenty of well-meaning advice mixing up the older AutoArchive with the newer and simpler Archive feature. There’s a lot of confusion online about Outlook archiving features. Others let messages accumulate in the Inbox where they can be searched easily and don’t use Archive at all. Some people like to have a ‘clean’ Inbox with completed messages moved to other folder. Whether you use Archive depends on how you like to arrange your Inbox.
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Controlled by Administrators for some Office 365 hosted plans.Online Archive is a special feature for some Office 365 enterprise plans.For Outlook 365, Outlook 2019 and Outlook 2016.Archive is a separate folder in your mailbox.It does that in two crucially different ways.
OUTLOOK 2016 ARCHIVE VS DELETE HOW TO
We’ll explain the difference, how to use Archive and why to avoid AutoArchive.Įach form of Archive sets aside older messages or emails you’ve finished with. If you’ve followed the steps right, the selected email messages will instantly be moved to the Archive (All Mail) folder of Outlook, much like Gmail.Outlook has three features called ‘Archive’ with the newer versions (Archive and Online Archive) much better than older ‘AutoArchive’. Choose Microsoft Outlook from the Application dropdown, type the menu name exactly as noted in previous step and put Cmd+E as the app shortcut.Ĭlick Add to create the app shortcut, switch to Microsoft Outlook, select one or more email messages and press Cmd+E. Click Shortcuts, select App Shortcuts, then click Add (+). In this example, the menu is available as All Mail ( 4: From the Apple menu, choose System Preferences, then click Keyboard. Step 3: From the Outlook menu, choose Message > Move and make an exact note of the highlighted menu item corresponding to the folder that you selected in the previous step. Click “Move” to move the selected message. Or you can type the name of any other Outlook folder that you plan to use for archiving messages. If you are using Gmail with Outlook, type All Mail in this window to select your Gmail’s archive folder (see screenshot). Step 1: Open Microsoft Outlook, select any message in the inbox and press the keyboard shortcut Cmd+Shift+M to move the selected email message into another Outlook folder.
OUTLOOK 2016 ARCHIVE VS DELETE MAC OS X
The tutorial is for Office 2016 but it should work with previous versions of Outlook on Mac OS X as well. Here’s a step-by-step guide that will help you emulate Gmail’s archiving functionality in your Microsoft Outlook. menu but that is no match to the simplistic option available in Gmail. You can obviously move email messages to the Archive folder through the Message > Move > Choose Folder.
OUTLOOK 2016 ARCHIVE VS DELETE FOR MAC
Microsoft has just launched a new version of Outlook with Office 2016 for Mac but there’s no built-in option to help you easily archive messages similar to what you have in Gmail. While a thread is selected in Gmail, you can press the Archive button, or hit the “e” keyboard shortcut, and the selected thread is removed from your inbox but continues to exists in the “All Mails” folder. The Archive feature in Gmail comes handy when you would like to preserve an email conversation forever but at the same time move it out of your main inbox.